Feb

24

Starting with Java 7 Update 51, Java has an enhanced security model to make user system less vulnerable to the external exploits. The new version of Java does not allow users to run the applications that are not signed (Unsigned), Self signed (not signed by trusted authority) and the applications that are missing permission attributes.

Since installing Java version 7 update 51 you may notice that some of your Java applications no longer will load. To diagnose the issue, you can turn on the Java console to debug the issue. Usually you would see one of three different error messages.

The three primary errors are:

Missing Application-Name manifest attribute
Java applications are blocked by your security settings.
Missing required Permissions manifest attribute in main jar

To add a site to your Java exceptions is a fairly quick process.

Start with opening up your Java Control Panel by clicking Start > Java > Configure Java

Click on the Security tab and then click Edit Site List…

Click Add and then enter your website or server address that you load your Java based app from once you have entered your site(s), click OK
Note: In some cases where one site calls Java from another site (for instance Sametime in iNotes), you will need to add both sites to your list of exceptions
Note: Make sure you enter include the http:// or https:// for the site, if you are not sure, it is ok to put in two entries for the site.

For more information you can reference these links:
Why are Java apps blocked: https://www.java.com/en/download/help/java_blocked.xml
Managing Exceptions: https://www.java.com/en/download/exception_sitelist.jsp

Jan

29

For one reason or another, you may have upgraded to IE10 (or maybe even IE11) and are happy with the new features, added security, etc. But during this time, you may notice that a lot of sites either won’t load, load halfway, or just look completely different. In IE9, when this would happen, you could just click on the compatibility mode button on your toolbar (). In IE10 and up, the button is less frequent, but don’t worry, there is a manual way to configure what sites you want to load in compatibility more.

Just follow the simple steps below:

While you have your website open to the site that is giving you an issue, hit the Alt key on your keyboard to access the drop down menus for your browser and then select Tools > Compatibility View settings

If you are on the site you are trying to add, the Add this website: field will be pre-populated for you. If you want to add other sites, you can manually enter it here as well.
NOTE: If you your site is a sub-site of a primary domain, you only need to enter the root domain. For example, for http://mysite.phase2.com you would only need to input phase2.com

After you click Close, the site will automagically reload in compatibility mode for you and should clear up any oddities you may have seen earlier.

NOTE: If you are using SharePoint or Project, we also recommend adding your site to the trusted sites: http://phase2.com/blog/?p=1549

Oct

28

Before you can add an additional exchange account to your Outlook client, you will either need to be granted access from the end user using account delegation, or via your Exchange Administrator

Start by clicking on File > Account Settings > Account Settings…

The highlight your exchange account and click on Change…

Click More Settings …

Switch to the Advanced tab, and then click Add… > enter the email address of the account you would like to add and then click Ok twice

Click Next >

Click Finish and then click Close

Now you should be able to see your additional mail box in the left navigation pane. You can also drag and drop the Inbox to your Favorites so that it is easier to access and monitor.

 

 

 

Jul

26

When using Outlook Anywhere, it is common for the Outlook client to have an issue with configuring calendar sharing and setting up the out-of-office agent (OOO).

The quick work-around (if you have it available) is to login using OWA and set up the feature you need.

The permanent fix for this issue is to create an “SRV” record to configure the autodiscover for your domain. Even though your Outlook client has been configured to access the server using Outlook Anywhere, for some reason, the client will still search for the _autodiscover string under your email domain name for the Exchange Server.

To correct this issue you just add a very simple SRV entry:
_autodiscover – Resolves to: exmail.phase2.com

Your DNS entry should look similar to this if you use Phase 2 hosted Exchange:

May

31

In some rare cases, the Notes Mail client (and iNotes) will throw an error: “Error trying to open document: Database already contains a document with this ID (UNID)” when receiving external calendar (iCal) invites. So far we have confirmed that it happens to incoming calendar (iCal) invitations from Gmail, exchange, and domino servers to some mail boxes.

The symptoms include getting the following popup when opening up calendar invitations in the Notes client:

After you click OK, you will see that there is an unprocessed .ics file attached and also you may notice that the Accept, Deny, other action buttons are missing:

In iNotes you will be able to open the calendar invitation, but if you try to click Accept, you will get an error.

We are still working closely with IBM on a Cause/Resolution (see APAR: LO74429). In the meantime, we have found a temporary solution to the issue.

Start in your IBM Notes Client and open your email preferences.

From your mail file’s inbox view, go to: More > Preferences > Calendar & To Do > Display > Notices and then make sure you have these four options selected:
Remove meeting notices from my Inbox after I process them
Display unprocessed meeting notices in the New Notices MiniView
Don’t display meeting invitations in the Sent mail view
Automatically process meeting updates and apply changes to meetings

Open your email in iNotes and go to: Preferences > expand Calendar > Autoprocess and select Enable automatic responses to meeting invitations, click Save & Close and send yourself another test calendar appointment.

At this time you should be able to open and accept a calendar appointment first in iNotes and then a second one in your Notes client.

If you are able to accept calendar appointments, repeat the steps above to turn off Automatic processing click Save & Close and retest external calendar (iCal) meeting requests in iNotes and Notes and you should be able to open and accept meeting requests from here on out.

May

20

Installation and basic setup of the IBM Connections 4.0 MS Windows Desktop Plug-in so that you can upload files directly from your workstation.

Run the IBMConnectionsDesktop.exe.


Click Next


Agree to terms and click Next.


Leave as default (all chosen) and click Next.


Click the Install button.


You will be prompted to reboot, do so now.

Once the installation is done you will notice an entry in Windows Explorer. Click on it to setup your link to the Connections 4.0 server.


On the right pane, click on the Get Started button.


Enter the required credentials.


Once connected, you will see folder options under the IBM Connections icon.


Now you will be able to see files on the Connections site through Windows Explorer. You can now drag and drop files to and from Connections. When you drag files to Connections you will receive the Add to Files Dialog. Fill out the required information then click the Upload button.


 

IBM Reference:

http://www-10.lotus.com/ldd/lcwiki.nsf/xpDocViewer.xsp?lookupName=IBM+Connections+4.0+documentation#action=openDocument&res_title=IBM_Connections_Desktop_Plugins_for_Microsoft_Windows_ic40&content=pdcontent

May

10

The IBM Domino server has a convenient built in feature that allows you to easily import Holidays into your personal calendar. The Domino server comes built in with generic holidays, but your administrator can very easily modify the existing holidays or even create a corporate specific set of Holidays (we will cover this at a later date).
(Note: see screenshots following the Notes directions for the iNotes instructions)

To import a holiday calendar using your Notes client, just open up your calendar and click More > Import Holidays…

You will then be prompted to select which Holidays you would like to import. In this case, we are only going to import the Corporate Holidays.

You will receive a confirmation prompt

Now if you look in your calendar, you will see that your Holidays have been imported and are even configured to repeat:

iNotes

If you prefer to use iNotes, the steps are just as simple, form your calendar, click More > Import Holidays…

Select which holidays you would like to import

And you should get confirmation

Congratulations, you have now imported your Corporate/National Holidays into your Personal Domino Calendar

Apr

26

Once a user has delegated their calendar to you, you can create a shortcut in your iNotes so that you can quickly access another user’s calendar to view availability, appointments, etc. To create a shortcut, just follow the simple steps below.
Note: Before you start this, confirm that the user has added you as a delegate to their calendar.

From the Calendar view in your iNotes, click on More > Preferences

Navigate to Delegation > Shortcuts and from here if you know the users full hierarchical name, you can type it in manually, otherwise click on the drop down to open up the address dialog to select the user(s) you would like to add a short cut for.

You can search for the user that you are looking for, highlight that user and click Add and then click OK

You will now see the new short cut in the window, click Save & Close
Note: If you have multiple shortcuts, they will be separated with a coma (,)

Now look in the left navigation bar and expand Other Calendars and you should now see the shortcut to your newly added Calendar
Note: the new calendar will pop up in a new tab depending on your browser settings

Congratulations, you have now added a short to your iNotes for a delegated Calendar!

Apr

19

Windows Desktop Search has a feature that indexes your Outlook eMail; our object was to include the IBM Lotus Notes eMail data within the Windows Desktop Search results as well.

After doing some research and testing, we have found many solutions that do not work properly in our environment.
Our environment: Win 7 x32 and Notes 8.5.x

First, the things that did not work:

Google Desktop – product is no longer supported and we could not find the Lotus Notes add-in. Even if we had, this would not be a good solution due to the lack of product support moving forward.

Microsoft Search with Lotus Notes add-in – Notes add-in installed fine however even after many hours of tweaking… could not successfully index notes db content. The add-in documentation says it only supports up to Notes 7.x, this is likely the issue.

What did work was the inexpensive and easy to use EZ Notes Search connector (LINK). A very simple install process and provide your Notes ID password (below), restart the Windows Search service and you are good-to-go.

Notes email data is now included in your Microsoft Search Index (see sample below).

Hopefully this will save you some time and help you to avoid the above solutions that do not work. One additional bonus is that with this same software you can now index content that resides on an IBM Connections server (Files, Activities, Communities, Profiles, etc).

Enjoy !

EZ Notes Search: Mail and Archives V2.3 -
http://www.notesconnectors.com/ez-notes-search-mail-and-archives-v2-3-windows-7-32-bit/

Apr

12

This will walk you through adding a PKI Certificate (Digital Internet ID) to your Notes ID so that you will be able to digitally sign emails addressed to other internet domains..

Before you start, you must first have a digital ID and have installed it on your computer. Digital ID’s can be purchased from a variety of vendors. The installation of this type of cert varies depending on the vendor where you buy it. Once the cert is installed you will need to export it from your Windows User Account.

(Note: we highly recommend that you have an ID Vault configured as it will help relieve password confusion in the ID files. The ID vault can synchronize your ID files between clients and your mail file so that you have one consistent password across the board. If you do not use the ID vault, then you will need to maintain the ID files separately, one on your local workstation and the other in your mail file, accessible via iNotes.)

This will start at the export and guide you through the rest of the process.

Open a run box, type MMC and click the OK button.

 

The MMC console opens up. Click on File->Add/Remove Snap-in…

 

Click on Certificates and then click the Add button.

 

Click the My user account radio button (if not already selected) and the click the Finish button.

 

Click the OK button to complete.

 

Now find your certificate. It should be under Certificates – Current User -> Personal -> Certificates

 

Now right-click the certificate and choose All Tasks -> Export

 

Click Next.

 

Click the Yes, export the private key radio button and then click the Next button.

 

Select the Include all certificates in the certification path if possible and the Export all extended properties checkboxes and then click Next.

 

Type in a password of your choice and click Next.

 

Click the browse button. Choose the folder you want to save the cert in, type a name for the cert and click Save.

 

Confirm your path and then click Next>.

 

Click the Finish button to complete the export process.

 

You may be prompted with the following box. If so, click OK to continue.

 

If successful you will receive the following message:

 

Open up your Notes application.

From your workspace click on File->Security->User Security…

 

Enter your password and click Log In.

 

Click on Your Identity->Your Certificates. Then on the Get Certificates button and select Import Internet Cerficates…

 

Find the certificate that you exported in the previous steps, select it and click the Open button.

 

Ensure that PKCS 12 encoded is selected and then click the Continue button.

 

Enter the password you used when exporting the certificate and then click the Continue button.

 

Ensure that your new certificate is on the list and then click the Accept All button.

 

You will once again enter your Notes ID password.


 

A successful import will result in the following box. Click the OK button to complete process.

 

To view your certificate and make sure it is actually there, click the dropdown box and select All Internet Certificates.

 

You should see your new certificate. Now click the OK button to close the dialog box and complete the import process.

 

To test, open your mailbox and compose a new message. Click on Delivery Options… and click the Sign check box. When done click the OK button. Then address and send your email.

Optional: You can also select the Save these security options as the default to automatically sign all new emails.


Now open the eMail that you addressed it to. In Outlook you will now see the icon has changed notifying you that the email is now digitally signed. In Notes you will see this Other email systems may actually just show the attached .p7b file.

That’s it. You will now be able to send digitally signed emails to external email addresses!